Spiralsoft Enterprise

If you have access to Month-End Procedures in Back-office, you will be able to complete a month-end procedure.

NOTE: A Day-End for the last trading day of the month has to be done be done before processing a month-end. 

NOTE: To learn how to do a Sales Day-end, click on the following link: How can I do a Sales Day-End?

NOTE: All customer payments and invoices must be captured and processed before running the Customers month-end. The system will take an accounts receivable snapshot upon running a month-end, and is therefore very important to do the Customers month-end on the last day of the month, and not later. The customers month-end can be deleted.

NOTE: The General Ledger month-end ONLY advances the accounting period to the next calendar month. The General Ledger month-end cannot be deleted. 

NOTE: All supplier payments and invoices must be captured and processed before running the Suppliers month-end. The system will take an accounts payable snapshot. The suppliers month-end can be deleted.

1. In Advantage Back-office, check that the system date and time reflects the last day of the month, and a time that is after the last transaction for the month:

NOTE: If the date and time does not reflect the last day of the month, and the time is not after the last transaction of the month, you will have to change your PC's date/ time. Click on the following link to learn how to do this: How do I change the date and time on my PC?

NOTE: If the PC's date and time was changed, wait a minute or two for Advantage Back-office to update it's date and time. You can check this here:

2. Click the left sidebar menu.

3. Click on the System menu. 

4. Open the Month-End Procedure module.  

5. Go to the Month-End Procedures tab.

6. Tick the checkbox of the Month-end procedure/s, you would like to complete.

NOTE: It is not necessary for the 3 month-end procedures to be completed all at once. 

7. 

8. Click on the Do Month-End Procedure(s) button. 

9. A system message will appear: Confirm Do Period Procedure?

10. Click on Yes.

11. One (or more) system messages will appear, depending on the Month-End procedures that was completed: ___ Month-End completed successfully. 

12. Click on OK.

NOTE: The below Month-end reports will be generated. Click on the report to view it:
- Report 169 - Sales Performance with Sales Quantity
- Report 101 - Sales by Salesperson
- Report 107 - Sales by Cashier
- Report 208 - Stock Adjustments Audit Trail
- Report 215 - Stock Valuation
- Report 301 - Customer Statements - Cut Sheet Blank A4
- Report 303 - Customer Age Analysis - Condensed
- Report 401 - Supplier Remittance Advices
- Report 402 - Supplier Age Analysis
- Report 417 - Supplier Purchase - CR1

NOTE: If you would like to know how to delete a month-end, click on the following link: How do I delete a Month-End?