If you have access to Month-End Procedures, you will be able to complete a month-end procedure.


NOTE: A Day-End for the last trading day of the month has to be done before processing a month-end. 


NOTE: To learn how to do a Sales Day-end, click on the following link: {LINK TO BE INSERTED}



NOTE: Before you do the Customer Month-End:
Make sure all customer payments and invoices have been captured and processed before running the customer month-end.
When you run the month-end, the system takes a snapshot of what customers owe, so it’s very important to run it on the last day of the month, not after.
If needed, the customer month-end can be deleted and redone.
NOTE: The General Ledger month-end ONLY advances the accounting period to the next calendar month. The General Ledger month-end cannot be deleted. 
NOTE: Before you do the Supplier Month-End:
Make sure all supplier payments and invoices have been captured and processed before running the supplier month-end.
When you run the month-end, the system takes a snapshot of what suppliers you owe.
If needed, the suppliers month-end can be deleted and redone.



1. Click the left Hamburger menu icon.

2. Click on the Accountant Module. 

3. Open the Month-End Procedures screen.  

4. Go to the Month-End Procedures tab.

5. To select the month-end procedure(s) you want to complete, simply switch on the toggle. When it’s on, the round part will move to the right and change color. 


NOTE: It is not necessary for the 3 month-end procedures to be completed all at once. 


6.

When completing a Customers Month-End:
  • Change the Procedure Date to the last day of the month.
  • The time should be changed to a time that is after the last Day-end of the month.  
  • Ensure that the Procedure Description is correct (reflects the correct month and year).
  • Change the Last Transaction Date to reflect the last day of the month, and a time that is after the last Day-end of the month. 

When completing a General Ledger Month-End:

  • Change the Accounting Period month and year. 
  • Ensure that the Procedure Description is correct (reflects the correct month and year).
  • Change the Last Transaction Date to reflect the last day of the month, and a time that is after the last Day-end of the month. 
When completing a Suppliers Month-End:
  • Change the Accounting Period month and year. 
  • Ensure that the Procedure Description is correct (reflects the correct month and year).
  • Change the Last Transaction Date to reflect the last day of the month, and a time that is after the last Day-end of the month. 



7. Click on the Do Month-End Procedure(s) button. 

8. A system message will appear: Confirm Do Period Procedure?

9. Click on Yes.

10. One (or more) system messages will appear, depending on the Month-End procedures that was completed: ___ Month-End completed successfully.

11. Click on OK.


NOTE: The below Month-end reports will be generated. Click on the report to view it:
- Report 169 - Sales Performance with Sales Quantity
- Report 101 - Sales by Salesperson
- Report 107 - Sales by Cashier
- Report 208 - Stock Adjustments Audit Trail
- Report 215 - Stock Valuation
- Report 301 - Customer Statements - Cut Sheet Blank A4
- Report 303 - Customer Age Analysis - Condensed
- Report 401 - Supplier Remittance Advices
- Report 402 - Supplier Age AnalysisReport 417 - Supplier Purchase - CR1


NOTE: If you would like to know how to delete a month-end, click on the following link:{LINK TO BE INSERTED}