If you have access to Supplier Payments in Back-office, you will be able to post a supplier lumpsum payment.
You will post a Supplier lumpsum payment in the following scenarios:
• You paid the supplier more than what you owe them.
• The invoice/s you have made payment for, is not yet captured on the system.
• You have made payment on a Quote, Pro-forma invoice, etc. and you have not received an invoice to capture.
• You have paid a deposit, and you have not received an invoice to capture.
STEPS:
1. In Advantage Back-office, click the left sidebar menu.
2. Open the Suppliers menu.
3. Click on Supplier Payments.
4. Go to the Lumpsum Payment tab.
5. Select the Supplier Name.
6. Select the Payment Method.
7. Type the Payment Amount
8. If required, select the Bank Account.
9. Select the Accounting Period.
NOTE: It is very important that the Accounting Period agrees with the Date Paid for the purpose of generating the reports.10. Select a Date Paid.
11. If required, tick the "Post to Cashbook?" checkbox.
NOTE: The "Post to Cashbook?" checkbox must be ticked when the Supplier Payment is captured from the bank statement. 12. Enter the Bank Statement reference in the Comment field.
13. Click on the Post Lumpsum button.
14. A system message will appear: Confirm posting Lumpsum Payment?
15. Click on Yes.
16. A system message will appear: Lumpsum Payment save successful.
17. Click on OK.
NOTE: Once you have captured an invoice or journal, and you are ready to allocate the supplier payment, click on the following link: How do I allocate payments, refunds and journals to supplier invoice/s?