If you have access to the Stock Receipts module in Advantage Back-Office, you will be able to create a GRV. 


Using Stock Receipts you can receipt stock (Inventory) for resale, from suppliers using a Goods Received Voucher (GRV).



NOTE: Is you have previously created a Purchase Order on the Advantage system, you will be able to receipt stock from that purchase order by following the steps seen below. 

However, if you have not previously created a purchase order for the specific products/ supplier, please follow this link: How do I receipt stock/ create a Goods Received Voucher ( GRV)?



1. In Advantage Back-office, click the left sidebar menu.

2. Click on the Products menu.

3. Open the Stock Receipts module. 

4. Go to the "Goods Received" tab. 

5. Select the "Source: Purchase Order" option. 

6. Select a supplier from the "Select Supplier" drop-down list.


NOTE: Only suppliers which you have an outstanding purchase order for (on the Advantage system), will be displayed on this list. 


7. Click on the "Fetch" button. 

8. All the outstanding purchase orders placed with the selected supplier, will be displayed:


 

     9. Select the required order, by clicking on it. 

    10. Click on the "Select" button on the right-hand side.

    11. The items on the order will be displayed.

    12.  Enter the Document Number.

    13. Enter a Supplier Reference.

    14. Select the Date Received from the Date picker.

    15. Select the Time Received. 

    16. You can receive all the item on the order at once, by clicking on the "Receive All" button OR

    17. Highlight the product you would like to receipt:




18. Click on the Receive Item button.

19. Complete the following fields in the "Receive Item" window:

- Quantity Received Now

- Unit Price
- Any discounts received

20. Click on the Add button. 

21. You can now add more items, if required. All items that will be on the Goods Received Voucher (GRV), will be displayed in the bottom grid:


22. Once you have added all items necessary, click on the "Save GRV" button. 

23. The Save GRV window is displayed.
24. Enter the Supplier Invoice Number.

25. Select the Supplier Invoice Date.

26. Select the Accounting Period


NOTE: Ensure that the Supplier Invoice Date and the accounting period co-responds. 


27.

NOTE: The "Save as Goods Received Voucher, and create a Supplier's Invoice" option is selected by default. This means that once the Goods Received Voucher is saved, the system will automatically create a Supplier Invoice on the supplier's account. You can check the specific supplier's invoice in Supplier Catalog, by going to the Transaction History tab:


28. Click on "Save".

29. A system message will appear: Confirm information before Posting?

30. Click on "Yes"

31. A system message will appear: Goods Received Save successful.

32. Click on "OK"
33. The Goods Received Voucher will be displayed, and can be printed from here.