If you have access to Supplier Payments in Back-office, you will be able to select the supplier invoices you are paying, and post the payment to the Supplier's account and the Cashbook.
NOTE: The steps below must only be followed if the Supplier Payment has NOT been captured on the system.
NOTE: If you have already captured the payment and would like to know how to allocate the payment to supplier invoices or journals, click on the following link: How do I allocate payments, refunds and journals to supplier invoice/s?
STEPS:
1. Select which invoices you are paying.
NOTE: If you would like to know how to select the invoices or journals, click on the following link: How do I select which supplier invoices I am paying?
2. Go to the Post Payment tab.
3. Make sure that the Payment Amount correspond exactly with the amount on your bank statement.
4. Select a Payment method.
5. If required, select a Bank Account.
6. Select the Accounting Period.
NOTE: It is important that the Accounting Period and Date Paid correspond with each other.7. Select a Date Paid.
8. Enter the Bank Statement reference in the Comment field.
9. Only the following 2 checkboxes must be ticked:
- Post to Cashbook?
This option is used when the supplier payment is captured from the bank statement. - Allow ZERO Payment Amount
This option is used when the supplier payment is captured as ONE single payment to the supplier.
10. Click on the Post button.
11. A system message will appear: Confirm posting Supplier Payment?
12. Click on Yes.
13. A system message will appear: Payment save successful.
14. Click on OK.