If you have access to Supplier Payments in Back-office, you will be able to select the supplier invoices you are paying, and post the payment to the Supplier's account and the Cashbook. 



NOTE: The steps below must only be followed if the Supplier Payment has NOT been captured on the system. 


NOTE: If you have already captured the payment and would like to know how to allocate the payment to supplier invoices or journals, click on the following link: How do I allocate payments, refunds and journals to supplier invoice/s?



STEPS: 



1. Select which invoices you are paying.


NOTE: If you would like to know how to select the invoices or journals, click on the following link: How do I select which supplier invoices I am paying?


2. Go to the Post Payment tab.

3. Make sure that the Payment Amount correspond exactly with the amount on your bank statement. 

4. Select a Payment method.

5. If required, select a Bank Account

6. Select the Accounting Period


NOTE: It is important that the Accounting Period and Date Paid correspond with each other.


7. Select a Date Paid.

8. Enter the Bank Statement reference in the Comment field. 

9. Only the following 2 checkboxes must be ticked:

  • Post to Cashbook?
    This option is used when the supplier payment is captured from the bank statement.

  • Allow ZERO Payment Amount
    This option is used when the supplier payment is captured as ONE single payment to the supplier.


10. Click on the Post button.  

11. A system message will appear: Confirm posting Supplier Payment?

12. Click on Yes

13. A system message will appear: Payment save successful.

14. Click on OK